Why do we need PDF files? The answer is as straightforward as it may seem. We should use PDF files because this technology is the need of modern World. Well, let’s dig deeper into the specifics.
Cross platform compatibility
That is what PDF technology is meant to serve. Regardless of your hardware, Operating System, software version or any other constraint, you could view the files in the same format on any device. No matter it is Mac book, Windows PC, iPad, iPhone or anything else. Just use it and read it.
Its security
Adobe enables its wide base of customers to make PDF files password protected as well. It means that if a communication is meant to stay between two people, it cannot be compromised regardless of the chain of communication. Owner password and open password could be set both in any PDF files. The owner password could prevent other readers from unauthorized access like comment, modification, extraction and so on, while open password could prevent other readers from opening the PDF files locked.
Moreover, you could even declare the content unalterable, making it a pure ‘read only’ document.
Freeware
Unlike an array of options utilized for achieving such diversity, Acrobat Reader is free. Anyone could use it and is fairly simple even for the beginners.
File size
No one wants bulgy file nowadays. Not only is this impractical, but organizations discourage it as well to shed off the load from their servers. Well, the problem is long gone. PDF version decreases the size of your original file. It does not only open the file quickly, but transferring is also convenient.
Searchable
A lot of people have the wrong perception about PDF format, assuming that it turns your document into an image. Well, it is easier to clarify your concept of PDF as an image of your document, but be advised that this ‘image’ is completely searchable and editable. Actually, you can also use some third-party software to convert PDF files to editable files like Word, Excel, Html, Txt, Epub.
Document analytics
We understand that hackers are always on the verge of breaching your security and getting the most out of your ‘secret’ data. Even though PDF files offer far less vulnerability, their passwords could be cracked as well. However, the counter actions are quite appreciable which allow the document owners to take required actions and diminish any compromise on data leakage.
Collaboration
This is one of the most important aspects of PDF reader and editor. While you could mark anything or give comments within the document, the team you are collaborating with enjoys the privilege of reading it seamlessly without any format changes. For instance, if a comment was made from an Android device on 20th line, it will maintain its precision on any device, which means that the transfer of instructions is seamless.
If you would like to merge or combine your PDF files for your team work, you could also try to use PDF Merge Pro tool to manage all PDF files from your team member.
Moreover, these files are interactive a well, ensuring greater work efficiency between teams.
